OLOG Parish Council

Parish Pastoral Council Pictures

2011-08-10T09:26:00.000-07:00

Tim Bushnell, President

Gloria Lopez, Vice President

Jill Blazek, Secretary

Hiedi Giroux, Member

Dcn. David Barraza, Member

Grace Marquez, Member

Manuel Ortiz, Member

Pastor & Parish Administrator pictured at http://ologparish.org/staff.php

Financial Council Representatives to Parish Pastoral Council

Mark Rauguth, Financial Council President

Wayne Blazek, Financial Council Vice President

FAREWELL RECEPTION AUGUST 28

2011-08-09T13:34:00.000-07:00

Please join us for a FAREWELL RECEPTION for our Priests who will be leaving as of September 1st. We would like to thank our Priests for all they have done at our Parish and wish them well on their new assignments.

Reception will be on Sunday, August 28th from 2-5PM in Highberger Hall.

Refreshments will be served.

August 17th Agenda

2011-08-09T13:10:00.000-07:00

DRAFT: June 8, 2011 Minutes

2011-08-09T13:08:00.000-07:00

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DRAFT MAY 2011 MINUTES

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Minutes from Parish Pastoral Council Meeting

7:00 p.m.

May 11, 2011

Our Lady of Guadalupe Catholic Church

20615 East Ocotillo Road

P.O. Box 856

Queen Creek, AZ 85142

Call to Order

The meeting was called to order by Tim Bushnell at 7:10 p.m.

Attendance

Council Members Meeting Attendees

Father Thomas Moylan, LC, Pastor Laurie Bushnell

Tim Bushnell, President MaryLou Martinez

Gloria Lopez, Vice President Andy Romley

Jill Blazek, Secretary Jane Lisi

Grace Marquez, Member Yvette Rauguth

Manuel Ortiz, Member Ricardo Avalos

Wayne Blazek, Ex-Officio Member, Finance Council

Mark Rauguth, Ex-Officio Member, Finance Council

John Simon, Ex-Officio Member, Parish Administrator

Opening Prayer

Ricardo Avalos opened the meeting with a prayer.

Approve Minutes

The February 2011 Parish Pastoral Council minutes were approved.

Finance Update

Wayne Blazek reported on the following items:

§ The Finance Council met two times last month: April 6 and April 26

§ The second E-giving drive took place in April

§ A Finance communication report will be placed into an upcoming bulletin

§ The plate collection was $17,000 for Easter Sunday

§ The March plate collection was improved compared to one year ago

§ The Finance Council members are beginning budget planning for the 2011-12 fiscal year

Administrative Update and Activity Contribution Policy

John Simon reported on the following items:

§ Attendance patterns for 2011 Holy Week

§ The parish fundraising policy was reviewed; the policy will go in the bulletin and will go on the website.

o Ministry fundraising monies must be turned in to the parish so it goes on the books; this is Diocesan policy.

o The policy applies to all fundraisers, not just food sales

o A fundraiser form is in the office

Maintenance Update

Wayne Blazek reported on the following items:

§ Routine items needed maintenance

§ The biggest item is to improve the lighting on the West side; meeting with an electrician next week

§ The cover for the backflow preventer on the side of the San Juan Diego building

Stewardship Update

Laurie Bushnell reported that the Stewardship Council has been meeting twice a month; they are in the initial stages of planning. Different items about living a Christian stewardship life will be in the bulletin. Stewardship committee members will attend a Diocesan planning conference in August.

Ministry Fair Debrief

Jill Blazek reported that 26 different ministries had tables at February’s Ministry Fair in February. The weather was not very cooperative that weekend, so the Ministry Fair was held in Highberger Hall on Saturday, February 19 but moved to the courtyard on Sunday, February 20. The fair ended around noon on Sunday because it started to rain. Overall, there was a good turnout of both ministries and parishioners.

Holy Week Debrief

Ricardo Avalos spoke about the 2011 Holy Week missions. Missionaries were from Wisconsin, California, and Arizona. Activities included:

Cleaning up at Mother Theresa of Calcutta’s Homeless Senior House
Preparing lunches for daily laborers
Collecting canned goods by going door-to-door
Spreading the gospel door-to-door
Washing the feet of the homeless
Making crafts, cooking for, and writing cards of encouragement for Maggie’s Place moms
Praying the Rosary with Bishop Olmsted at Planned Parenthood
Praying and burying the homeless at the cemetery
Visiting nursing homes
Praying the Stations of the Cross in Phoenix

Ricardo said the support he received was amazing and many, many people opened their hearts.

Grace Marquez said her observation for being her first time working on the Mass schedules was that everyone worked as a team.

Wayne Blazek said that attendance at the Sunrise Mass increased, and that having attendees take chairs to the courtyard was a big help in setting up for the 8:30 a.m. Mass. In the future, we should have periodic checks in the bathroom to keep up with the demand.

Manuel Ortiz said that some of the parish missionaries that went door-to-door plan to go out again at the end of May.

Tim suggests that we inquire with the bank if they will let us use the parking lot for Palm Sunday next year.

Statue Dedication Update

Tim reported that the statue dedication will be held on May 21 at approximately 6:30 pm, after the Saturday evening Mass.

June 11 Planning Meeting

Tim reported there will be a planning update meeting with Father Moylan, Father Helio, Father Patrick, Parish Council members, Andy Romley, and John Simon on June 11, beginning with an 8:00 a.m. Mass until 1:00 p.m. Marina will be the scribe. A working lunch will be provided. It will be held to review our goals and inform the Diocese of our parish accomplishments.

Prioritize 2011-2012 Capital Budget

Mark Rauguth reported that the Finance Council will be finalizing the budget next month so that it can be submitted to the Diocese. The Finance Council will present parish project options to the Parish Council in August, and finalize them at the September Finance meeting. The full budget will be presented to Parish Council at the September meeting.

Suggestions on Parish Census

Tim reported that a parish census has never been done. John says that we are due and that one should probably be taken every five years. The census will probably be done via the website. John will be coordinating this with the Diocese.

Meetings in July/August

There will not be a Parish Council meeting in June or July, but possibly in August.

Open Discussion

Would it be possible to have Gregorian chant playing on Thursdays during adoration? Father Moylan will check and follow the Canons with the Diocese on adoration.

Grace Marquez asks if a parish Altar Society can be started so that there is one person in charge of the sacristy. Gloria says that would fall under the Liturgy Committee once that ministry is formed. Grace also received Office of Worship updates.

Will the daily Mass time change this summer? Father Moylan will think about it.

Please keep Father Michael Shannon’s mother in prayers.

Closing Prayer

The meeting adjourned at 8:39 p.m. Father Moylan led a closing prayer.

___________ ___________ ___________

OLG Council President Date

___________ ___________ ___________

OLG Pastor/Administrator Date

Agenda June 8, 2011

2011-06-02T10:08:00.000-07:00

DRAFT February 9, 2011 Minutes

2011-05-07T10:19:00.000-07:00

May 11, 2011 Parish Pastoral Council Agenda

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Agenda Feb. 9, 2011

2011-02-04T10:50:00.000-07:00

Draft Minutes Jan. 12, 2011

2011-02-04T10:44:00.000-07:00

Agenda Jan 12, 2011

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DRAFT NOV 2010 MINUTES

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Agenda Nov 10, 2010

2010-11-05T07:31:00.000-07:00

DRAFT- Oct 13, 2010 Minutes

2010-11-05T07:28:00.000-07:00

Agenda - Oct 13, 2010

2010-10-07T06:33:00.000-07:00

Draft - Sept 8, 2010 Minutes

2010-10-07T06:26:00.000-07:00

Agenda Sept. 8, 2010

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MINUTES JUNE 9, 2010 - DRAFT

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August Parish Pastoral Council

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The August Parish Pastoral Council has been canceled. The next meeting will be in September.

July Parish Pastoral Council

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There will be no Parish Pastoral Council Meeting in July.

OPINION SURVEY RESULTS

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June Agenda

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DRAFT May Minutes

2010-06-02T16:00:00.002-07:00

April Minutes

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May Agenda

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DRAFT --- April Minutes -- DRAFT

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Agenda April 14, 2010

2010-04-10T09:01:00.000-07:00

Draft Feb 10, 2010 Minutes

2010-04-10T08:57:00.001-07:00

Evening of Reflection

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There will not be a regular meeting of the Parish Pastoral Council on Wed., March 10th.

There will be an Evening of Reflection (talk, Rosary,Reconciliation, Mass) in the Church from 7-8:30pm.

All are welcome to attend.

Minutes Feb 10, 2010 - DRAFT

2010-03-02T08:06:00.005-07:00

Agenda Feb 10, 2010 PPC

2010-02-03T13:52:00.000-07:00

Parish Council Agenda

2/10/2010

Topics

Opening Prayer Fr. Moylan 7:00-7:02

Review Agenda & Minutes Tim Bushnell 7:02-7:05

Finance Council Update Mark Rauguth 7:05-715

Administrative Update John Simon 7:15-7:20

Old Business

Parish Objectives Update ALL 7:20-7:35

Altar Service Albs Fr. Moylan 7:35-7:37

Getting to Know PPC Tim Bushnell 7:37-7:40

2^nd Collection Update Robert Hernandez 7:40-7:45

New Business

Pre-Mass Announcements Fr. Moylan 7:45-7:50

Suggest Topics for March 10 ALL 7:50-7:55

PPC Evening of Reflection

Open Discussion ALL 7:55-8:00

Closing Prayer Fr. Moylan 8:00

Jan 13, 2010 PPC MINUTES

2010-02-03T13:47:00.000-07:00

DRAFT MINUTES

Minutes from Parish Pastoral Council Meeting

7:00 p.m.

January 13, 2010

Our Lady of Guadalupe Catholic Church

20615 East Ocotillo Road

P.O. Box 856

Queen Creek, AZ 85142

Call to Order

The meeting was called to order by Tim Bushnell at 7:04 p.m.

Attendees

Tim Bushnell Father Thomas Moylan, LC

Laurie Bushnell Mark Rauguth

Andy Romley Robert Hernandez

John Simon Ricardo Alvarez

Wayne Blazek Judy Varley

Jill Blazek Clyde Varley

Lee Canzano Heidi Giroux

Dcn. David Barraza

Opening Prayer

Father Thomas Moylan opened the meeting with a prayer.

Agenda Review

Tim Bushnell read the meeting agenda.

Approve Minutes

The November 2009 minutes were approved.

Finance Update

Mark Rauguth reported that the Finance Committee is still trying to collect the funds from the sale of the rectory, and they are hoping in the next week or so to have them. Wayne Blazek reported that $8,000 was collected for the new church chairs, and some contributions are still coming in. There is a balance of approximately $4,000 to pay off the chairs. The next Finance Committee meeting is next Tuesday, January 19.

Administration

John Simon reported that he received four bids on the striping and sealing of the west side parking lot. The bids were discussed, and the consensus was to move forward with one proposal, but will wait to proceed because funds are needed from the rectory sale to pay for the project. John met with Troy White of the Town of Queen Creek in December to discuss the driveway situation. The Town asked that John submit a proposal, which he did on January 5, but he has not heard back from anyone yet. Signs are now posted in the washrooms to contact Whitton Plumbing when emergency maintenance is needed. The parish was not receiving any bulletin advertising revenue from the current bulletin publisher, so John contacted another company. Liturgical Publications in New Berlin, Wisconsin, will become the new bulletin publisher sometime in the next month.

Old Business

Progress on Parish Objectives

Improve Parish Structure: The group has been meeting, and their first objective is to develop a survey. Father Moylan approves of the survey draft, and the group is awaiting comments from Father Bennett. The survey will be available on the website and in hard copy format.

Parish Functions (Standard Operating Procedures): Laurie Bushnell and John Simon have met, and they are creating a policy manual. They hope to have the draft finished around the end of January.

Improve Communications: The group met and came up with six key areas, and brainstormed ideas of how to improve communication within those six areas. The next meeting is January 23.

Financial Stability: The committee met in December and identified objectives. They have created assignments for committee members.

Education System: Ron Dailey is not in attendance; no update available.

Academy: The plan is complete and has been submitted to the Diocese.

Liturgical Committee: John Simon and Gloria Lopez will be meeting in the near future.

Parish Properties/Facilities: The committee meeting is set for the end of January.

Tim asks that each group bring their assignments before the Parish Pastoral Council as they are completed.

Altar Server Albs

Father Moylan reported new albs have been ordered. They are red with white on top.

Follow-Up Discussion on Getting to Know Parish Pastoral Council

Tim reported that a web page has been developed for the Parish Pastoral Council meeting agendas and minutes. Parish Pastoral Council member photos will be taken tonight. Father Moylan also suggested that the Council member names and photos be placed in the bulletin.

New Business

Catechesis of Good Shepherd Space

Lee Canzano reported that the Catechesis of Good Shepherd program rooms were downsized mid-year, and they are struggling with the size of the current space to conduct the classes. There is constant moving of equipment in order for the classes to take place, and the ability to share space with the Academy doesn’t work because of the differences in the types of programs. Her desire is to continue the program next year, but would like Council input. She doesn’t want to start next year’s classes the same way that they are now. Lee suggests that the parish purchase a house in the Will Rogers Equestrian subdivision to conduct the Catechesis of the Good Shepherd classes. Council

members asked for some statistics about the program. Lee mentioned that the program starts with
3-year-olds and goes through 2^nd grade. The average class size is 10 to 13 students, and the program brings in about $200 a week. The ideal class time is 2 hours a week, six classes with six teachers, Tuesday, Wednesday, and Thursday evenings. Tim’s suggestion is to lay everything out on a short-term plan, investigate it through the Parish Property/Facilities Committee, and come forward with a recommendation to Father Moylan.

Discussion on Ministry Presentations at Parish Pastoral Council

Tim mentioned that in January 2009, part of the Ministry discussion was to have different ministries attend Parish Pastoral Council meetings and make short presentations about what they do and what the group’s needs are. He asked that Council revisit the discussion at this time. Heidi Giroux mentioned that one of the Communication Committee’s brainstorming ideas is to have a key contact from each ministry, and is currently one of the topics that the committee is working on. Additional actions will wait for the recommendations of the Communications Committee.

Discussion on 2^nd Collections

Tim reported that he has heard from some parishioners that there are too many second collections and asked for feedback. One suggestion was that a “Charity Sunday” be held four times a year, and envelopes could be placed in the pews so that parishioners could designate where they would want their funds to go. Policies to address the loose donations would need to be created. The RE building debt collection would still remain separate. There is more work needed on this topic, but the thought is to continue with second collections. Tim suggests a committee be formed to do additional research and come up with a recommendation about how to address the issue. Robert Hernandez will chair this committee, and Lee Canzano and Laurie Bushnell will assist.

Open Discussion

Tim read an email from a parishioner with suggestions for Parish Pastoral Council to consider:

1. Is it possible to have traffic flow one way in and out of the church parking lot?

2. Can there be designated, marked pews for handicapped/disabled persons?

3. Can there be a bigger and better church bulletin board to advertise church events?

4. Can the songs be projected on an overhead during Mass to save on printing costs?

or

5. Can there be a sign with the song numbers for all parishioners to see?

Tim will thank the person for their suggestions and will build these topics in to the upcoming agendas.

Closing Prayer

The meeting adjourned at 8:37 p.m. Father Moylan led a closing prayer. Photos of the Parish Pastoral Council members will be taken for website after the conclusion of the meeting.

___________ ___________ ___________

OLG Council President Date

___________ ___________ ___________

OLG Pastor/Administrator Date

Minutes Nov. 11, 2009

2010-01-06T15:23:00.000-07:00

Minutes from Parish Pastoral Council Meeting

7:00 p.m.

November 11, 2009

Our Lady of Guadalupe Catholic Church

20615 East Ocotillo Road

P.O. Box 856

Queen Creek, AZ 85142

Call to Order

The meeting was called to order by Tim Bushnell at 7:00 p.m.

Attendees

Tim Bushnell Father Thomas Moylan, LC

Laurie Bushnell Mark Rauguth

Andy Romley Robert Hernandez

John Simon Stan Celmer

Wayne Blazek Judy Varley

Jill Blazek Clyde Varley

Lee Canzano Vincent Canzano

Heidi Giroux Gloria Lopez

Opening Prayer

Father Thomas Moylan opened the meeting with a prayer.

Agenda Review

Tim Bushnell read the meeting agenda.

Approve Minutes

The October 2009 minutes were approved.

Finance Update

Mark Rauguth reported that the final fundraising effort for the new church chairs is this weekend. Approximately $5,300 has been collected for the chairs so far. At the last finance meeting, members discussed the parish administrator position and the impact of the additional salary. Mark is following up with the Diocese on the money from the rectory (approximately $80,000). The next Finance Council meeting will be on January 19, 2010.

Administration

John Simon began the parking lot project and has started to get bids. He has also been working with Denise on the parish website, and the site is now updated and current. John will continue to ensure that content is fresh and updated so that people will want to look at it. The closing of the driveway off of the Ellsworth Loop was discussed. It was mentioned that the Town of Queen Creek agreed to open that driveway a couple of years ago, and now they want to close it and keep the no left turn from the west driveway. John will pursue this issue with the Town.

Old Business

Progress on Parish Objectives

Parish Needs Survey: The team (Tim, Robert, John, Elizabeth Martin, Joan Van, Mary Fullerton, Ron Dailey) has been formed; they are meeting every Friday. They are fine tuning some questions for a survey that they want to send out to parishioners.

Parish Functions: Laurie and John have met and they want to put together a policy manual.
They hope to have a first draft by January.

Improve Communications: The committee has met; they brainstormed and came up with six key areas and ideas of how to improve communication within those six areas. The next meeting is in January.

Financial Stability: The committee is formed and they will be meeting in December.

Education System: Ron Dailey is not in attendance, but he is working on a plan.

Academy: The Academy mission statement and new goals have been formed. A Diocesan school board meeting will take place on January 6, 2010, and Father Bennett and Andy will attend. They will propose adding a first grade.

Liturgical Committee: Gloria Lopez is working on forming a committee. Gloria has a considerable amount of research to bring to the table once the committee is formed.

Parish Properties/Facilities: A committee is established; a meeting is planned for December.

Pilgrimage Update

Tim reported that the Pilgrimage Committee met, and they will continue with the same pilgrimage as they have for the past three years. The pilgrimage will be December 9–12. There will be food for the walkers. Security (MCSO) is very expensive; approximately $2,500. There will be a mini-festival this Sunday, November 15 to raise funds for the pilgrimage and the youth groups.

December 9 Parish Pastoral Council

Tim suggested that the Council attend the pilgrimage at Power Rd. and Hunt Highway instead of holding a regular council meeting. The next Council meeting will be January 13.

Altar Server Robes

Father Moylan reported that two altar servers went to try out a couple of samples.

New Business

Academy Funding

Andy Romley reported that the academy is completely tuition-based. One of their goals is to enhance the CTOD funding.

Analysis of Plate Collections

Ron Dailey was not in attendance, but Tim shared an analysis of 2008 and 2009 plate income that Ron created. Quick summary: income has increased 17% over one year. The winter months take in a larger collection of about $1,200 per week over the summer months. The best period for plate income was during Lent; the worst period is June and July. When there is a debt collection, there is no impact to the regular plate. When there is a Diocesan collection, the impact is negative to the regular plate collection. Average attendance is just over 2,600 people.

Suggestions on Getting to Know Parish Pastoral Council

Tim asked for suggestions to see if Council should increase visibility and asked for suggestions for doing so. Ideas mentioned: create a Parish Pastoral Council page; a short bio and photos of members on the website or in the bulletin; short summary of the last meeting; posters; have a table after Masses and meet the Council over coffee and donuts. Tim will get some initial information to John for the website and will bring a camera to the January meeting to take photos of Council members.

Open Discussion

A question was asked about maintenance issues, i.e., who to ask if there is an issue? The issue was presented to John to come up with a solution. One suggestion: a sign should be put up with a contact person to call if there is a facilities-related problem.

Closing Prayer

The meeting adjourned at 8:00 p.m. Father Moylan led a closing prayer.

___________ ___________ ___________

OLG Council President Date

___________ ___________ ___________

OLG Pastor/Administrator Date

Agenda Jan. 13, 2010

2010-01-06T14:42:00.000-07:00

Agenda Parish Pastoral Council

Jan. 13, 2010

Opening Prayer Fr. Moylan 7:00-7:02

Agenda Review Tim Bushnell 7:02-7:04

Approve Minutes Tim Bushnell 7:04-7:05

Finance Update Mark Rauguth 7:05-7:10

Administration John Simon 7:10-7:15

Old Business

Progress on Parish Objectives All 7:15-7:30
Altar server albs Fr. Moylan 7:30-7:32
Follow-up discussion on getting

to know Parish Pastoral Council All 7:32-7:40

New Business

Catechesis of Good Shepherd

space needs discussion Lee Canzano 7:40-7:50

Discussion on Ministry presentations

at Parish Pastoral Council Tim Bushnell 7:50-7:55

Discussion on 2^nd collections Tim Bushnell 7:55-8:05

Open Discussion All 8:05-8:10

Closing Prayer Fr Moylan 8:10

10. TAKE PICTURES FOR WEBSITE All 8:10

MEETING DEC 9, 2009

2009-12-03T16:26:00.000-07:00

There will be no Parish Pastoral Council meeting on Wednesday, Dec. 9th. The Council encourages all to participate in the Our Lady of Guadalupe Pilgrimage which will begin at 1247 Hunt Highway at 4pm, Dec. 9th

Parish Pastoral Plan

2009-11-22T19:42:00.001-07:00

Goals and Objectives

Improve Parish Structure
1. By May 15, 2010 develop and implement a needs assessment.
2. By January 2, 2011 develop Standard Operating Procedures for all Parish functions.
Improve Communications
1. By June 1, 2010 develop an internal & external Communication Plan.
Improve and Secure Financial Stability
1. By July 1, 2010 develop and distribute a Financial Development Plan.
Develop and Grow Education System
1. By January 2, 2010 identify and develop a plan to train and certify our volunteer catechists.
2. By November 30, 2009 develop and present Strategic Plan for School.
Enrich Religious Experiences
1. By June 1, 2010 develop and constitute a Liturgical Committee
Maintain and Expand Parish Properties/Facilities
1. By June 30, 2010 develop a Long Range Facilities Plan

The Parish Pastoral Council encourages your input on this Mission, Goals, and Objectives. Please speak to anyone on the Planning Committee or attend the monthly Parish Pastoral Council meeting on the second Wednesday of each month at 7PM in Highberger Hall.

Minutes October 14, 2009

2009-11-22T19:32:00.001-07:00

Call to Order

The meeting was called to order by Tim Bushnell at 7:01 p.m.

Attendees

Tim Bushnell
Father Thomas Moylan, LC
Laurie Bushnell
Mark Rauguth
Ron Dailey
Robert Hernandez
Wayne Blazek
Judy Varley
Jill Blazek
Clyde Varley
Lee Canzano
Mackey Real
David Barraza
John Simon

Invocation

Father Thomas Moylan opened the meeting with a prayer.

Agenda Review

Tim Bushnell read the meeting agenda.

Finance Update

Mark Rauguth reported that the rectory in Sossaman Estates has been sold at a higher price than was expected and the closing is scheduled for next week. The next finance meeting is October 20.

Administration

Ron Dailey introduced the new parish administrator, Mr. John Simon. John has been in church administration since 1998 and has a professional church administration designation. Ron also reported that the Town of Queen Creek will be doing construction in front of the church next week. The east driveway onto Ocotillo will be totally shut down, and a gravel driveway is being installed to allow access onto the Ellsworth Loop Road. John will see that the school gates remain unlocked during non-school hours, and possibly about putting in a sidewalk for parishioners from the back parking lot.

Old Business

Chairs Status and Parish Input

Wayne Blazek reported that the new church chairs were delivered ahead of schedule and are paid for, but the Finance Committee would still like to seek donations for the chairs. $4,900 has been collected so far. There will be one more fundraising push scheduled for November. The installation of the wall chair rails still needs to be done. Straps are also on order so that the chairs cannot be moved. The statue of St. Jude and the Sacred Heart statue may need to be moved so that the chairs will line up with the other pews. Accommodations may also need to be made during funerals so that a casket can be brought in the rear of the church. Overall, the parish reaction to the new chairs has been positive.

Altar Server Robes

Father Moylan reported that a few good seamstresses are needed to either make lightweight altar server robes or to work with an altar robe manufacturer so they are made with a lightweight cloth.
A message will be put into the volunteer corner of the bulletin.

New Business

Progress on Parish Objectives

Improve Parish Structure: Team has been formed, area needs have been identified, and ultimately, a survey will be given to parishioners.

Parish Functions: Meeting planned.

Improve Communications: Meeting planned for October 24.

Financial Stability: No progress yet.

Education System: Ron and Father Bennett are group leads and Catalina Zepeda is on the committee. Ron found that the Diocese is producing a new system for certifying catechists, and the Diocese has asked Ron that OLG be the test parish.

School: Committee formed, meetings scheduled, and a plan with goals is established.

Liturgical Committee: Gloria Lopez and Ron will be working together to set liturgical standards and conduct training.

Parish Properties/Facilities: Wayne is establishing a committee.

Use of Funds from Rectory Sale

Mark reported that the proceeds from the sale of the Sossaman Estates rectory are approximately $90,000. There are several projects with estimated costs that the Finance Council has recommended be priorities. Ron recommended that some thought be given to purchasing some durable outdoor furniture to allow for the selling of food that go on because tables and chairs from RE are being used and broken. Tim also recommended that some funds be set aside for a facilities building investigation study. Additional discussion followed and project priority was established:

Office remodel
Seal and stripe parking lot
Parking lot lights
Rectory debt

Communication of Parish Plan

Tim wrote an article and proposes that it be put in the bulletin to announce the Parish Pastoral Plan. No changes were needed after the Council read it. The article will be put in the next possible bulletin. More discussion will be at the next meeting about possible photos and a table to introduce members.

Pilgrimage Update

Deacon David Barraza reported that a meeting is needed to see if a December pilgrimage will take place this year, and if people are willing to help plan the event.

November 11 and December 9 Parish Pastoral Council

Tim reported that the November 11 meeting will be a regular council meeting. Tim proposed that if there is a pilgrimage, that Council attend the pilgrimage. This will be discussed at the November meeting.

Video on Consensus Building

The Parish Pastoral Council did not have the opportunity to review the video due to time constraints. Tim needs to return it, but will request it again in the first part of 2010 to review.

Open Discussion

A question was asked why the Precious Blood has not been served at Masses. Father Moylan explained that it is a temporary recommendation from the Diocese to lessen the spread of the H1N1 flu virus. Also in the future, contact during the Our Father and the Greeting of Peace will also be temporarily suspended.

Closing Prayer

The meeting adjourned at 8:35 p.m. Father Moylan led a closing prayer.

Minutes June 10, 2009

2009-11-22T19:31:00.001-07:00

Call to Order

The meeting was called to order by Tim Bushnell at 7:02 p.m.

Attendees

Tim Bushnell
Father Thomas Bennett, LC
Laurie Bushnell
Mark Rauguth
Ron Dailey
Gloria Lopez
Heidi Giroux
Cathy Mannuzza
Wayne Blazek
Judy Varley
Jill Blazek

Invocation

Father Thomas Bennett opened the meeting with a prayer.

Agenda Review

Tim Bushnell read the meeting agenda.

May Meeting Minutes

Tim asked for a motion to approve the May 13, 2009 minutes. Wayne Blazek motioned to accept the minutes as submitted, and it passed all in favor.

Finance

Mark Rauguth reported that the Finance Council had their first budget meeting with Larry with the Diocese, and two more meetings are also scheduled. The budget report is due July 31.

The Finance Council would like more input about the purchase of new chairs to replace the black chairs located inside the church. About half of the black chairs are in various states of disrepair, and the parish will start running out of chairs. The Finance Council would like to move forward with purchasing and welcomed comment. One comment was that it might be better to have people standing, than for the chairs to be a safety concern. Mark suggested we have some type of compromise because parishioners could leave for another parish if there is no where for them to sit at OLG Masses. As parish administrator, Ron says that he must do what is responsible for the safety of parishioners, and he will ask the Town of Queen Creek for information about the standard occupancy of the church, or request an inspection for it to be safe with the current chairs or with new chairs. As long as the safety requirements are met, Father Bennett and the Parish Council would be supportive of the purchase of the new chairs. The lead time on a new chair purchase is approximately 12 weeks.

Administration

Ron has hired someone to come in and do a complete inventory with asset stickers so that an asset report can be sent to the Diocese.

Old Business

Driveway Update

Tim reported that Ray Boris is waiting for the permit to construct a driveway that will allow parishioners to exit onto the Ellsworth Loop Road.

Church Construction

Father Bennett reported that the Diocese is looking at a long-term plan for another church, and asked for feedback. There is a real need for office space at OLG. For long-term planning, and with the school expanding, the pastor’s recommendation is that the parish offices should be reconfigured, and the kitchen inside the church should be removed. The church office and receptionists, the pastor, and the associate pastor would be located where the kitchen is. There is a contractor who is willing to oversee the office reconfiguration in exchange for the kitchen equipment. The plan was discussed, and the Parish Council is open to the possibility. The plan should be well thought out. The parish could also invest in a mobile kitchen to replace the kitchen equipment. Father Bennett will be receiving a proposal from the contractor Thursday.

Long Range Planning

August 22 will be the first long range planning meeting. September 19 or 26 will be the second meeting.

Liturgical Committee

Gloria is reading a liturgy manual and is researching what other parishes are doing. She would like to meet with the volunteers who wanted to be on the committee.

Community Partners

Gloria researched different stores and created a spreadsheet of information. There are different options with EScript, which is based on gift cards. Ron also mentioned that Bashas gave OLG a number several years ago that shoppers could connect their ‘Thank You’ card to. Gloria will continue to look at EScript and follow up with Bashas to inquire about the previous number.

Mission Statement Development

In the interest of time, the new OLG mission statement discussion was tabled.

New Business

July Parish Council Meeting

There will not be a July Parish Council meeting. The next meeting will be held August 12.

August 12 Parish Council Evening of Reflection

An evening of reflection will allow council to come together, not just to discuss issues, but to also meet on a spiritual level.

Other Business

Church Property

Since construction next door is starting, has the 9 feet of OLG property been accounted for?
Ray Boris may know.

Altar Servers

Father Moylan has not yet decided what type of alter garments to purchase for the alter servers.

Pews

Pews inside the church are becoming damaged at an increasing and alarming rate. Wayne is repairing some of the kneelers.

Closing Prayer

The meeting adjourned at 8:36 p.m. Father Thomas Bennett led a closing prayer.

Minutes May 13, 2009

2009-11-22T19:22:00.001-07:00

Call to Order

The meeting was called to order by Tim Bushnell at 7:07 p.m.

Attendees

Wayne Blazek
Donna Macia
Charlotte Boris
Cathy Mannuzza
Ray Boris
Domingo Mateo
Laurie Bushnell
Magdalena Mateo
Tim Bushnell
Father Thomas Moylan, LC
Lee Canzano
Mark Rauguth
Ron Dailey
Sara Sánchez
Heidi Giroux
Judy Varley
Gloria López
Clyde Varley

Invocation

Father Thomas Moylan commenced the meeting with a prayer.

Agenda Review

Tim Bushnell read the meeting agenda.

Minutes from March meeting

Tim asked for a motion to approve the March 11, 2009 minutes. Gloria motioned to accept the minutes as submitted and it passed all in favor. Reading of minutes was eliminated as the electronic copy was provided to members. An announcement was made that if anyone needed an electronic copy of the minutes, they should provide Tim with their email address. Hard copies were also available at the meeting.

Administration

Standard Operating Procedures

Ron commented that he is working on standard operating procedures for the staff.

Reconfiguration of Office Suites

Ron continues to gather ideas for reconfiguration of office suites. Project is expected to develop and be implemented in the summer months.

Roof Damage

North side of the church building has serious roof leakage. Ron has had one vendor inspect damage for a repair quote. A second company will also be inspecting damage and providing a repair quote on 5/14.

Ron stressed that it is imperative that the roof be fixed prior to the start of the monsoon season. The damage is severe enough that it cannot be postponed any further, as there is a possibility of major damage occurring during the monsoon season. He is hopeful that it can be categorized as a patch job since the wood damage seems to be concentrated in one area and has not extended. The roof is about 20 years old (built in 1988-1989). The roof damage was discovered about 3 months ago when the church was being painted. They found the leakage and walls with a lot of moisture. One of the companies quoting on the repair has commented that the waterproof paper may be compromised. A tile roof has a long lifespan but the underlining waterproof paper can have only a lifespan of 15 years.

Old Business

Driveway to the Loop Road

Ray reported that the loop road request and drawing have been submitted to the Town. [For copy of request, see attachment #1 at end of document] We are requesting permission to place a temporary parking driveway between the temporary parking area and the Ellsworth Loop road. We have to use non-dust material and in the request are asking to use the Town’s available reprocessed blacktop. Ray mentioned that there are volunteers to haul the necessary material. The costs incurred for this project would only be the diesel fuel for the trucks that will be used. Ray can provide the equipment for this project and we would need to borrow the water tank from next door.

We need the approval from the town and for the area to be staked out in order to start the project. We should receive notification about the approval within a month, if not sooner. There is no expectation that the proposal will not be accepted as the QC property that we are wanting to use is projected for a future fire department that will not be build for another 5 to 10 years.

This project will relieve pressure from the church exits onto Ocotillo.

Church construction

Father Moylan commented that he is preparing a letter to Bishop Olmsted addressing the need for direction on future plans for the church. Father commented that the Diocese is looking to invest in properties in Phoenix, including the GM proving grounds for a possible new parish. Taking this potential circumstance and the building of Mary Magdalene Church, Father will provide the bishop with additional data and information. Father will ask for all scenarios to be considered by Bishop Olmsted. The Bishop will make a determination on what future direction we should take and provide us with decisions via John Minieri.

Town restoring the right of way

Ray reported that the approval/waiver for right of way has been sent to the Diocese. The Diocese must provide signed permission to the Town so the Town can proceed to rebuild both driveways and the sidewalk, essentially restoring the front of the church.

New Business

Mission Statement Development

Tim proposed an initial start to the development of a church mission statement. He discussed that our focus should be on answering – Who are we as a church community?

Tim sent out a copy of the mission statements from all the churches in the Phoenix Diocese that had mission statements. The goal is to have a mission statement that resonates with whom we are.

Initial steps for the development of the mission statement:

Father Moylan identified 5 mission statements out of the listing that were partially in line with what we would like to see in our own statement.
Opportunity for members of the parish council to identify any other sample mission statements they perceive may also guide us in our statement development.
Read and reviewed the selected mission statements. [For copy of selected mission statements, see attachment #2 at end of document] Then we proceeded to have everyone in attendance brainstorm upon the concepts: Who are we? What do we do? How do we do it?

Please see attachment #3 for our brainstorming session outcome at the end of document. The mission statement development will be discussed over the course of several parish council meetings.

Finance

Mark reported that the Finance Committee met on April 21^st. He commented that Larry Schema is working with Leslie on budgeting issues, reconciling of bank statements, etc

The marquee project will soon be completed, and the marquee for the church will be up shortly.

Andy Romley presented the proposed budget for the school. At the end of month, the budget will be started for the Academy.

The envelopes project has been placed on hold until the end of the summer.

Fundraising was discussed at the committee meeting. The initial proposal was to not do one big fundraising event (i.e. Fiesta), and focus on multiple smaller events throughout the year. However, after hearing from a presenter, the focus should be to do multiple large events throughout the year. There are small parishes making up to $60,000 from such fundraising events. This has become a motivating catalyst for the Finance Committee.

A question was raised on the sustainability of the school. Mark commented that projections show that the school should have no difficulties in sustaining itself. Currently 67 children have enrolled (early registration) for the upcoming school year, and the targeted enrollment of 101 children should be attainable once the registration drive commences. The school budget presented is for $43,000 which includes salaries, supplies, etc. The limited space will be an issue to keep in mind as the school keeps growing.

Community Partners Programs

An idea was brought up in regards to participation in community partners programs. These programs allow for organizations to receive benefits such as discounts, percentage savings, or earn money from the shoppers. We are currently enrolled in the Bashas’ program. It was stated that it would be a good idea to provide everyone with this group number so they can make sure their purchases are being allocated. It was also asked if we should enroll in other store programs, i.e. Albertsons and Target. Tim requested a volunteer to research this idea in detail. Gloria volunteered to head this project; and Laurie Bushnell and Cathy Mannuzza volunteered to assist. The goal of the research is to locate the type of programs available, who has these programs, what must be done to participate, what benefits are associated with the program, and what other organizations do these vendors support.

New Business, continued

Church chairs

Wayne presented the current status on the church chair project. We are currently in need of adequate seating in the church as existing black chairs are old, cracking and falling apart. These black chairs were purchased in two sets, one purchase in 1992 and an additional purchase in 2002; making some of the chairs about 17 years old.

When first researching this project, a determination was made to evaluate wood chairs over metal chairs as to have chairs match the existing pews in the church. Wayne proceeded to request a sample chair from all bidding suppliers in order to have the chairs evaluated (comfort, durability, construction, etc)

It was also determined at that time that neither kneelers nor book racks would be acquired on the chairs, as it would impact cost and space issues. [Kneelers add a cost of approx $20-$30 per chair. Book racks are not currently being used, so determined not to be needed.]

Sample chairs were evaluated by the Finance Committee, and the selected chair is manufactured by Sutton. This chair is the same chair that is currently used in the Diocesan chapel.

Wayne went on to report that there are currently 90 chairs in the church, and 100 chairs will need to be purchased for their replacement. The selected chair costs $117 each (pricing in line with other chairs that were evaluated). We may be tax exempt. The pricing includes shipping and a 10 year warranty against defects (solid wood applied through bent construction pressure and no particular boards are used).

The chair selected can be wider; however, due to the 2 chair width space issue a wider chair is not an option that we can select. The chairs will have gaining on each side as to lock them together. It is estimated that the chairs can last up to 15 years.

Mark mentioned that they would like to have a fund campaign to offset the costs of the chairs. An idea would be to display an old and a new chair side by side outside of the church with a donation basket.

Ron asked that prior to purchasing the chairs, that we research if we would be incompliance with fire regulations. It was determined that we need the Fire Marshall to come and inspect if we are incompliance. We need to ensure that we are doing our due diligence and ensuring the safety of all churchgoers.

It was commented that by addressing all safety concerns, and pre-existing conditions that our insurance carrier (Catholic Mutual) will honor our policy. As they had once already indicating that we would not be covered for any fire damage due to the existence of the small plastic votive candles in the church.

Ron also commented that we will soon get the architects statement about concerns of why it may not be feasible to remodel the building due to pre-existing issues.

Long Range Planning

Tim spoke with Caryn Meron, Director of Research, Planning, and Parish Services from the Diocese. Caryn is willing to come to our parish and conduct two half-day sessions for the Pastor, Parish Administrator, Finance Committee and Parish Council on long range planning for the parish. In these sessions we will build on the vision and mission of the parish. We will be able to set specific goals (3-5 years), set objectives, and create actions plans. We would be able to track and follow the action plans. The sessions have been scheduled for Saturday, August 22^nd and Saturday, September 12^th from 8:00am until noon on both days.

Liturgical Committee

Tim commented that we have great ministries doing a lot of good work at this parish. However, we would like to see if the implementation of a Liturgy committee would unite the ministries so they can work together. Tim would like to setup a research group to analyze the possible need of a liturgical committee. The focus of the research group would be to analyze the structure of these committees, the relationship of the committee with the parish council, and its overall role in uniting the servers. Additional research will be conducted on documenting the current process that is in place, and reviewing the role of the ministries (music, sacristans, etc). Research will be based on how liturgy norms should be implemented and enforced via direction from liturgical documents, a drive for accountability and consistency, and ensure we take into account special circumstances and needs.

An example was provided on how before altar servers were all over the place and there was no consistency in masses. A specific training with liturgical norms was implemented and altar servers are now organized and well-versed in their duties.

Tim asked Gloria to head this research group. Deacon David will be asked to also provide assistance in this research. Ron Dailey and Wayne Blazek volunteered to become part of the research team.

Other Business

No other business was proposed.

Closing Prayer

The meeting adjourned at 9:00 p.m. Father Thomas Moylan led a closing prayer.

Minutes March 11, 2009

2009-11-22T19:06:00.000-07:00

Call to Order
The meeting was called to order by Tim Bushnell at 7:03 p.m.
Attendees
Tim Bushnell Father Thomas Moylan, LC
Laurie Bushnell Shawn Gilbert
Ray Boris Charlotte Boris
Gloria Lopez Donna Macia
Ron Dailey Jim Fullerton
Lee Canzano Vince Canzano
Heidi Giroux Wayne Blazek
Vincent Bejarano Jill Blazek
Invocation
Father Thomas Moylan opened the meeting with a prayer.
Agenda Review
Tim Bushnell went through the agenda.
2-11-09 Minutes
Tim asked for a motion to approve the February 11, 2009 minutes, and the minutes were approved.
Old Business
All complete.
Finance
Wayne Blazek reported on the Finance Committee’s vision for a new church and debt reduction.
New Church
The Finance Committee has had discussions of a new church. They had hoped a committee could be formed in FY 2009-2010 to begin exploring the Diocese requirements for a church and start looking for architects, engineers, and space requirements. The current projections of a new church would be somewhere in the range of $5 million. A dollar amount has not been set yet for possible engineering expenses.
Debt Reduction
There is $280,000 remaining to be paid on the San Juan Diego Center and $200,000 remaining on the Rectory. These facilities have balloon payments, and at maturity (7 years from now), a $134,000 lump sum payment will be due. Every year the committee has to budget additional funds to pay off the balloon loans. The committee would like to raise awareness as to how much debt the parish has, and will have a debt tree sign made indicating the total debt to hopefully inspire parishioners to continue to pay it off. They have also suggested selling more bricks.
Other items in the Finance Committee Plan
Lighting, striping, widening the driveway, and replacement chairs for the church. Lighting is a high priority at a cost of $30 to $35K. Lights were quoted a couple of times, but were tabled and will have to be requoted. The committee is hoping to move forward on the lighting in FY Q4. About 100 chairs are needed to replace the black chairs on the sides in Church. Chair samples are being explored, but there is no commitment to purchase yet. Price range on the chairs is about $100 to $140 each. The Finance Committee will get Parish Council input. The committee would like to make a plea to parishioners to help pay for chairs and perhaps could get recognition on the pew plaque.
Good news: plate collection projections are on track despite a downturn in the economy. Parishioners are remaining committed to supporting the church
Bad news: spending is outpacing income. The Preschool is paying for its own, but is not exceeding.
New Business
New/Renovated Church
Tim reported that a top Parish Council topic was the need for a new church.
New Church
Tim contacted three parishes to get their input on a new church building process. Certain milestones have to be met: 30% in cash, 30% in guaranteed pledges, and the Diocese will loan the rest. It likely takes about five years to build the financial threshold set by the Diocese to begin building. In terms of cost, the Immaculate Conception parish “shell” was $6 million. The Cottonwood parish was $6 million, and by the time it is done, it will be $6.5 million. The church in Surprise cost $9 million. First step is a feasibility study that costs between $10 to $25K dollars to get an estimate as to what the parish can afford, then give the go ahead to say what fund raising activities need to take place. Separate committees are formed to raise money and a committee to structure the church. Tim also talked to MidFirst Bank who owns the property to the east. They have plans to build a bank, but are open to selling 2.5 acres of their land.
Renovations
Ron Dailey mentioned another alternative is to expand the church that we have now to the north and the west sides. The main entrance to the church would enter from the garden. A renovation would at least double the seating capacity. An estimate would be about $1 to $1.5 million at 3 to 4 months construction time. The roof on our church also has some serious problems, and if it is not repaired very soon, there is a possibility of major damage during the monsoon season.
Some other suggestions:
Display nice architectural drawings for parishioners to see.
Rent a tent and chairs during construction phase.
Use another temporary location (gymnasium) until building phase is complete.
Come up with a long-term plan for the parish; the true capital plan for the church.
Option if the parish stays here: construct a church with a balcony and a two story parking structure.
Tim asks for a general direction to go in, and the thought process would be to get more detail on a renovated church. The Diocese makes the final call as to what future expansion should be. Discussion closed for now; to be continued.
Holy Week/Easter Schedule
Two masses on Holy Thursday: English at 5:30 p.m. and Spanish at 7:30 p.m.
Two services on Good Friday: English at 2:30 p.m. and Spanish at 4:30 p.m.; bilingual living stations of the cross at 6:30 p.m.
Easter Vigil at sunset; exact time to be determined; no regular Saturday 5:00 p.m. Mass
Easter Day: 6:00 a.m. English Sunrise in the front garden; 7:00 a.m. Spanish; 8:30 a.m. English; 10:00 a.m. Spanish; 11;30 a.m. English; 1:00 p.m. Spanish; no 5:00 p.m. English Mass.
Approximately 15 Youth Missionary families coming for Holy Week.
Next Parish Council Meeting
Tim would like the Parish Council put together a vision/mission statement; would like to put on the next agenda. There will be no April Parish Council meeting because it falls during Holy Week.
Other Business
Additional Driveway & Driveway to the Loop Road
Ray Boris can start the process to put in a driveway on 205th Place; Council gave approval to proceed. The parish would have to pay for the costs, which would be approximately $10K. Legally, the Town couldn’t stop a driveway from being put in, but the neighboring homeowner’s association could give resistance. Ray could also get a temporary permit to access the Ellsworth Loop road, and again, the parish would pay for materials. Council also gave approval to proceed, pending the cost for materials. Ray also reported that the conduit out in front on Ocotillo Road is for electrical posts; a sidewalk and a light pole is to be put in by the Town of Queen Creek. The Town also said they will finish the landscaping, and it should be complete in two months.
Additional Office Space
Discussion about additional office space; one recommendation was to get a professional opinion about reconfiguring space. Ron said an office architect is putting together a tentative plan of all offices, conference room, and multiple use rooms. Ron will bring the drawings to the next meeting.